How to create Events

Learn how to create and publish events. Also, how to send invitations and what other settings and options are available on them.

Topics in this Article

💡 About Events
        Share with Organisation vs Share with Group
        Settings when creating an event
        Options on a published event

✍️ How to create an event
        How to create an event on desktop
        How to create an event on the app

💡 About Events

Share with Organisation vs Share with Group

There are two different ways to share an event in Ziik. These are the differences and the necessary permissions for each type:

1. Share with organisation

• Audience: Selected roles, units, or individuals. Can be shared with the author's own unit and their sub units.
• Permission required: The role permission "Can manage events"

Users with the permission"Can manage events" can edit organisational events shared by other users from their own unit.

2. Share with Group 

• Audience: Members of a specific group

• Permission required: Admins of a group can always publish Events. Group members can publish Events if the group setting "Who can create posts?" is set to "All members" 

Group Admins can edit all Events published in the group.

Settings when creating an Event

These settings are available when you create an Event:

• Show in feed and notify
  Enabled by default. If you wish to show something in the calendar, without notifying users or publishing it in their feed, about it, you can disable this option.
• Allow comments
  Decide whether users can make comments on your Event or not.
• Highlighted
  Highlighting an Event will put a label on it. Also, the Event cannot be marked as read in the Notification Center. The user must view the Event in the feed for it to be marked as read.

• Read confirmation
  Requesting read confirmation will require users to confirm that they have read the Event. Until they have confirmed, the Event will be marked as “awaiting reply” and cannot be marked as read in the Notification Center.
• Request participation
  By requesting participation you send an invite to the users you share the event with. They can then choose to accept or decline the Event invitation. You can view and export the list of participants. Until they have replied on the invite, the Event will be marked as “awaiting reply” and cannot be marked as read in the Notification Center.
• Schedule Event
  You can schedule the publication of your Event to a future time and date. You can also choose to schedule deletion of an Event.
  
• Recurring Event - You can set intervals with which an event is recurring, for example a weekly team meeting. 

• Save as draft - If you have started working on an Event that you do not yet want to publish or schedule, you can save it as a draft so that you can come back to it at a later stage.

Options on a published Event

Once you have published an Event the following options will be available to you:

Edit - Users can edit their own Events in groups. Group admins can edit all group events. Users with the permission "Can manage events" can edit organisational events shared by other users from their own unit. Edited Events will keep their position in the feed as the publishing time will remain unchanged. Users will not be notified when a Event is edited. 

Remind - Sends new notifications to users about the Event. The Event will keep its position in the feed as the publishing time will remain unchanged. The reminding notification will moved to the top in the notification center. If you have enabled read confirmation or requested participation on the Event, you can choose to remind everyone, or only users who have not yet answered.

Delete - Users with permissions can delete Events. Admins can delete Events in groups. Users can delete their own Events in groups. Users with the permission "Can manage events" can delete organisational events shared by other users from their own unit.

Copy link - Any user can copy the link to the Event. Only users that the Event has been shared with can access the Event via the copied link.

Who can see? - Any user can see who the Event has been shared with by clicking on “Who can see?”

Mute Notifications -  You can mute an Event for further push notifications on comments, replies and mentions on that Event. Notification will still be available in the Notifications Center.

Add to external calendar - Export the Event to your personal calendar.

View/ Export participants - If you have requested participation, you can see the list users that have accepted, declined and not yet answered directly on the event. You can also choose to download an excel file with the invited users and their responses.

How to create Events

👩‍💻 How to create an event on desktop

1. Go to the top of your Home Feed or the top of a Group Feed of a group where you are allowed to publish. Alternatively, go to the Calendar module in the left hand menu.

2. Click Create Event

3. Set the date and time for your event. For full day or multiple day Events, click All day

4. Write the Heading and body text of your Event

5. Make any file or media attachments to the Event

Inserting links to videos from Youtube, Vimeo, and Dreambroker will embed the video in a playable format directly in the post

6. To make changes to the default sharing selection, click the "Shared with...". Depending on your permissions, you can choose to "share with organisation" - units & roles and individuals, or to share with a group.

7. Settings for showing in feed, comments, read confirmation, participation request, and highlighting can be found by clicking the icons in the bottom right of the "Create post" window:

8. To schedule or save the Event as draft, click the default Publish immediately option in the top right corner of the "Create post" window. 

To save the post as draft, simply deselect Publish in the window appearing.

9. To make a recurring event, click the default option "Does not repeat" to set up a recurring schedule for the Event.

10. To set a location for the event, click the default "Not set" and fill out an address, conference room, or an online meeting link.

11. To access the options on a published Event, click the three dots in the top right corner of the Event.

🤳 How to create an event on the app

1. Go to the top of your Home Feed or a Group Feed where you can publish. Alternatively, open the calendar.

2. Click Create Event (from the calendar, click the three dots in the top right corner, then Create Event)

3. Set the date and time for your event. For full day or multiple day Events, click All day

4. If you wish to make a recurring event, click the default option "Does not repeat" and set an interval

5. Optionally, write the physical or digital location of the event

6. Click Done

7. Write a heading and a body text for the event

8. Make any file or media attachments to the Event

Inserting links to videos from Youtube, Vimeo, and Dreambroker will embed the video in a playable format directly in the post

9. To make changes to the default sharing selection, click the "Shared with...". Depending on your permissions, you can choose to "share with organisation" - units, roles, and individuals, or to share with a group.

10. Settings for showing in feed, comments, read confirmation, participation request, and highlighting can be found by clicking the icons in the top right of the "Create event" window

11. To schedule or save the Event as draft, click the clock icon in the top right corner of the "Create post" window. To save the event as draft, deselect Publish on the window that appears. 

11. To access the options on a published Event, click the three dots in the top right corner of the Event.