Learn how to create and publish posts in the feed, and about the settings and options available on them.
💡About posts
Organisation Posts vs Group Posts
Settings when creating a post
Options on a published post
✍️ How to create a post
How to create a post on desktop
How to create a post on the app
💡About posts
Organisation Posts vs Group Posts
There are two different ways to share a post in Ziik. Here is how permissions determine what users can do:
1. Organisation Posts
- Audience: Selected roles, units, or individuals. Can be shared with the author's own unit and their sub units.
- Permission required: The role permission "Can manage posts"
- Visibility: Can be seen in the Home Feed by recipients matching the sharing criteria. The feed filter "Shared with Organisation" shows only these types of posts.
- Use cases: Best for company-wide announcements, policies, leadership updates, or anything that’s relevant to all or most employees and not to a specific group.
Users with the permission"Can manage posts" can edit organisation posts shared by other users from their own unit.
2. Group Posts
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Audience: Members of a specific group
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Permission required: Admins of a group can always publish group posts. Group members can publish group posts if the group setting "Who can create posts?" is set to "All members"
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Use case: Best for department updates, team discussions, local office news, or topics that aren’t relevant company-wide.
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Visibility: Only members of that group will see the post in their feed, keeping the communication targeted and relevant.
Group Admins can edit all posts published in the group.
Settings when creating a post
These settings are available when you create a post:
- Allow comments
Decide whether users can make comments on your post or not. - Highlighted
Highlighting a post will put a label on it. Also, the post cannot be marked as read in the Notification Center. The user must view the post in the feed for it to be marked as read.
- Request read confirmation
Requesting read confirmation will require users to confirm that they have read the post. Until they have confirmed, the post will be marked as “awaiting reply” and cannot be marked as read in the Notification Center. - Schedule post
You can schedule the publication of your post to a future time and date. You can also choose to schedule deletion of a post. - Save as draft - If you have started working on a post that you do not yet want to publish or schedule, you can save it as a draft so that you can come back to it at a later stage.
Options on a published post
Once you have published a post the following options will be available to you:
Edit - Edited posts will keep their position in the feed as the publishing time will remain unchanged. Users will not be notified when a post is edited.
Remind - Sends new notifications to users about the post. The post will keep its position in the feed as the publishing time will remain unchanged. The reminder notification will go to the top in the notification center. If you have enabled read confirmation on the post, you can choose to remind everyone or only users who have not yet confirmed having read it.
Delete - Users with permissions can delete posts. Admin can delete posts in groups. Users can delete their own posts in groups.
Copy link - Any user can copy the link to the post. Only users that the post has been shared with can access the post via the copied link.
Who can see? - Any user can see who the post has been shared with by clicking on “Who can see?”
Bookmark - Bookmarked posts can be found in the Home Feed by using the Bookmarked filter.
Mute Notifications - You can mute a posts for further push notifications on comments, replies and mentions on that post. Notification will still be available in the Notifications Center.
✍️ How to create a post
👩💻 How to create posts on desktop
1. Go to the top of your Home Feed or the top of a Group Feed of a group where you are allowed to publish.
2. Click the input field where it says "Create post"
3. Write the Heading and body text of your post
4. Make any file or media attachments to the post
Inserting links to videos from Youtube, Vimeo, and Dreambroker will embed the video in a playable format directly in the post
5. To make changes to the default sharing selection, click the "Shared with...". Depending on your permissions, you can choose to "share with organisation" using units & roles, or to share with a group.
6. Settings for comments, read confirmation, and highlighting can be found by clicking the icons in the bottom right of the "Create post" window:
7. To schedule or save the post as draft, click the default "Publish immediately" option in the top right corner of the "Create post" window.
To save the post as draft, simply deselect "Publish" in the window appearing.
8. To access the options on a published post, click the three dots in the top right corner of the post.
🤳 How to create posts on the app
1. Go to the top of your Home Feed or the top of a Group Feed of a group where you are allowed to publish.
2. Click the input field where it says "Create post"
3. Write the Heading and body text of your post
4. Make any file or media attachments to the post
Inserting links to videos from Youtube, Vimeo, and Dreambroker will embed the video in a playable format directly in the post
5. To make changes to the default sharing selection, click the "Shared with...". Depending on your permissions, you can choose to "share with organisation" using units & roles, or to share with a group.
6. Settings for comments, read confirmation, and highlighting can be found by clicking the icons in the bottom right of the "Create post" window:
7. To schedule or save the post as draft, click the default "Publish immediately" option in the top right corner of the "Create post" window. To save the post as draft, simply deselect "Publish" in the window appearing.
8. To access the options on a published post, click the three dots in the top right corner of the post.
