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How to create shortcuts

Let users quickly access other digital tools and sites by creating Shortcuts. This article explains how to set them up.

💡 About Shortcuts

The Shortcuts module in Ziik gives users quick access to the most important tools, links, and resources directly from within the platform. Instead of navigating through multiple systems, employees can find everything they need in one central place,  whether that’s an HR system, social media accounts, or key external websites. As with other content in Ziik, you choose the roles and units who should see what shortcut.

🔗 How to create a Shortcut

1. On desktop, click Shortcuts in the left hand menu

2. Click Create Shortcut
Screenshot 2025-08-28 at 12.46.08

In the window that appears, define the following:
  1. Title: Name the shortcut
  2. URI: Define where the shortcut should link to
  3. Use merge codes*: We recommend that you discuss the use of this feature with your IT team.
  4. Units and roles:  Is the Shortcut for users in a selected units or in all units?
  5. Device: Decide on which platforms it should be accessible from
    - Android: By ticking the box it will be visible on Android devices
    - iOS: By ticking the box it will be visible on iOS devices
    - Browser: By ticking the box it will be visible on devices where you connect from a browser

Choosing om what devices the shortcut should be accessible from lets you create shortcuts to mobile apps.

 

*) Use merge codes 

You can use $USER_REFERENCE and $USER_EMAIL to make dynamic urls. For example:

www.myexternalsite.com/users/$USER_REFERENCE

becomes

www.myexternalsite.com/users/12345

How to edit a shortcut

1. Click the three dots next to the shortcut you wish to edit

2. Click edit

Screenshot 2025-08-28 at 12.46.208