--- title: How to use Files description: Learn how to create a folder structure with files and share it with your organisation. --- [Skip to content](https://help.ziik.io/how-to-use-files#main-content) [![Ziik\_White.png](https://help.ziik.io/hs-fs/hubfs/Ziik_White.png?height=45&name=Ziik_White.png)](https://help.ziik.io/?hsLang=en) Open main navigation Close main navigation Advice and answers from the Ziik team - There are no suggestions because the search field is empty. 1. [Help Center](https://help.ziik.io/?hsLang=en) 2. [How to use Ziik](https://help.ziik.io/how-to-use-ziik?hsLang=en) # How to use Files ## Learn how to create a folder structure with files and share it with your organisation. 💡 **[About Files](https://help.ziik.io/how-to-use-files#about-files)**         [Sharing logic](https://help.ziik.io/how-to-use-files#sharing-logic-files)         [Permissions](https://help.ziik.io/how-to-use-files#folders-permissions) 👩‍💻 [**How to use Files on desktop**](https://help.ziik.io/how-to-use-files#use-files-desktop)         [How to create a folder](https://help.ziik.io/how-to-use-files#create-folder-desktop)         [How to create sub folders](https://help.ziik.io/how-to-use-files#create-sub-folders-desktop)         [How to add files](https://help.ziik.io/how-to-use-files#add-files-desktop)         [How to view folder access](https://help.ziik.io/how-to-use-files#view-folder-access-desktop) 🤳 **[How to use Files on the app](https://help.ziik.io/how-to-use-files#use-files-app)**         [How to access Files](https://help.ziik.io/how-to-use-files#access-files-app)         [How to create a folder](https://help.ziik.io/how-to-use-files#create-folder-app)         [How to create subfolders](https://help.ziik.io/how-to-use-files#create-sub-folders-app)         [How to add files](https://help.ziik.io/how-to-use-files#add-files-app)         [How to view folder access](https://help.ziik.io/how-to-use-files#view-folder-access-app)   ### 💡 About Files #### Sharing logic Enabling the File Drive feature in Ziik lets users create and share folders from their branch in the organisation.  - Head-office staff can share files with the entire organisation - Local managers can share files with their own teams in their own branch **Permissions** No specific permission is required to create a folder. Instead, permissions are set on each folder. When creating a folder, you can choose assign the following permissions: - Can read - Users can see and download content in the folder, but not upload or change any settings - Can upload  - Users can see and download content in the folder, upload new content in it, but not change any settings - Can manage - Users can see and download content in the folder, upload new content in it, and change settings such as name, sharing configuration, and permissions --- ### 👩‍💻 How to use Files on desktop #### How to create a folder 1\. Go to **Files** in the left hand menu 2\. Click **Create folder** 3\. Name the folder, select who should have access to it, and choose what [permissions](https://help.ziik.io/how-to-use-files#folders-permissions) selected roles and users should be assigned.   ![](https://help.ziik.io/hs-fs/hubfs/2023-10-20_14-30-39-png.png?width=688&height=443&name=2023-10-20_14-30-39-png.png) **  Name: **Name your folder, for example, "Marketing Material". **Units & Roles:** Choose what roles in which units that should be granted access to this folder. **Select Users:** If you want to share the folder with specific individuals. You can give individuals access in addition to the units and roles you have already selected, or choose to share the folder only with selected individuals. **Give permissions**: For each role and individual given access, assign their **[permissions](https://help.ziik.io/how-to-use-files#folders-permissions).** #### How to create sub folders Inside a folder, you and users with "Can upload" or "Can manage" permission can create sub folders. Sub folders can be shared with the same units/roles/users as the folder it is located in, or only with some of them. Access to a sub folder can not be given to those who lack access to the folder it is located inside. In a folder structure, access can be narrowed down in sub folders, but never expanded. --- #### How to add files You and users with "Can upload" or "Can manage" permission can add files to a folder. 1\. Inside a folder, click **Add files**, or **drag and drop** files from your device. ![2022-11-02\_22-53-24](https://help.ziik.io/hs-fs/hubfs/2022-11-02_22-53-24.png?width=688&height=426&name=2022-11-02_22-53-24.png) ### How to view folder access To see what users a folder is shared with: 1\. Click the three dots to the right of a folder 2\. Click **Who can see?**   --- ### 🤳 How to use Files on the app #### How to access Files Go to your device's homescreen and tap on the Files icon.    ![](https://help.ziik.io/hs-fs/hubfs/2023-10-24_09-50-10-png-3.png?width=400&height=787&name=2023-10-24_09-50-10-png-3.png)    --- How to create a folder 1\. Enter Files from the homescreen 2\. Tap on the icon that looks like a folder in the top bar 3\. Name the folder, select who should have access to it, and choose what [permissions](https://help.ziik.io/how-to-use-files#folders-permissions) selected roles and users should be assigned.   ![](https://help.ziik.io/hs-fs/hubfs/2023-10-26_10-50-21-png.png?width=460&height=846&name=2023-10-26_10-50-21-png.png) **Name: **Name your folder, for example, "Marketing Material". **Units & Roles:** Choose what roles in which units that should be granted access to this folder. **Select Users:** If you want to share the folder with specific individuals. You can give individuals access in addition to the units and roles you have already selected, or choose to share the folder only with selected individuals. **Give permissions**: For each role and individual given access, assign their **[permissions](https://help.ziik.io/how-to-use-files#folders-permissions).** #### How to create subfolders Inside a folder, you and users with "Can upload" or "Can manage" permission can create sub folders. Sub folders can be shared with the same units/roles/users as the folder it is located in, or only with some of them. Access to a sub folder can not be given to those who lack access to the folder it is located inside. In a folder structure, access can be narrowed down in sub folders, but never expanded. 1\. Inside a folder, open the menu located in the top bar 2\. Click Create folder   ![](https://help.ziik.io/hs-fs/hubfs/2023-10-26_11-25-13-png.png?width=460&height=866&name=2023-10-26_11-25-13-png.png)   --- ###  How to add files 1\. Open the top menu in a folder by clicking the three dots 2. Click "Add files"   ![](https://help.ziik.io/hs-fs/hubfs/2023-10-26_11-46-08-png.png?width=470&height=870&name=2023-10-26_11-46-08-png.png) 3\. Choose the location from where you would like to retrieve your files.   ![](https://help.ziik.io/hs-fs/hubfs/2023-10-26_11-48-43-png.png?width=400&height=864&name=2023-10-26_11-48-43-png.png)    --- ###      View folder access Need to review the sharing settings of a folder? To review the sharing settings of a folder, simply access the menu in the top bar and choose the "Access" option.   ![](https://help.ziik.io/hs-fs/hubfs/2023-10-26_11-46-08-png-1.png?width=480&height=889&name=2023-10-26_11-46-08-png-1.png) Now you have the ability to view the folder's creator and see who has access to it.   ![](https://help.ziik.io/hs-fs/hubfs/2023-10-26_11-55-51-png.png?width=400&height=816&name=2023-10-26_11-55-51-png.png) - [Getting Started](https://help.ziik.io/getting-started?hsLang=en#main-content) - [Introduction to Ziik](https://help.ziik.io/getting-started?hsLang=en#introduction-to-ziik) - [Getting-Started in 5 Steps](https://help.ziik.io/getting-started?hsLang=en#getting-started-in-5-steps) - [Been invited to join Ziik?](https://help.ziik.io/been-invited-to-join-ziik?hsLang=en#main-content) - [Login](https://help.ziik.io/been-invited-to-join-ziik?hsLang=en#login) - [Profile setup and personal settings](https://help.ziik.io/been-invited-to-join-ziik?hsLang=en#profile-setup-and-personal-settings) - [How to use Ziik](https://help.ziik.io/how-to-use-ziik?hsLang=en) - [Organisation & Permissions](https://help.ziik.io/organisation-permissions?hsLang=en#main-content) - [About Permissions](https://help.ziik.io/organisation-permissions?hsLang=en#about-permissions) - [Manage Units & Roles](https://help.ziik.io/organisation-permissions?hsLang=en#manage-units-roles) - [Manage Users](https://help.ziik.io/organisation-permissions?hsLang=en#manage-users) - [Site Admin](https://help.ziik.io/organisation-permissions?hsLang=en#site-admin) - [Site Admin Settings](https://help.ziik.io/site-admin-settings?hsLang=en#main-content) - [Admin Panel](https://help.ziik.io/site-admin-settings?hsLang=en#admin-panel) - [Handling Billing and Invoices](https://help.ziik.io/site-admin-settings?hsLang=en#handling-billing-and-invoices) - [Integrations](https://help.ziik.io/site-admin-settings?hsLang=en#integrations) - [FAQ](https://help.ziik.io/faq?hsLang=en#main-content) - [Common questions](https://help.ziik.io/faq?hsLang=en#common-questions) - [Troubleshooting](https://help.ziik.io/faq?hsLang=en#troubleshooting) ## Ziik The social intranet software                                                **[Talk to Support?](https://www.ziik.io/support)** Copyright © 2025, Ziik